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Seamless Integration: Why Infrastructure-as-a-Service is Essential for eDiscovery

Infrastructure-as-a-Service is Essential for eDiscovery

By: Jon Higgins, Chief Operations Officer

Infrastructure-as-a-Service (IaaS) is a vital model for law firms seeking better ways to organize eDiscovery data and streamline the discovery process. With thousands of documents and pieces of information to collect, organize, and review, a cloud-based infrastructure service model is paramount for staying on top of the work. An IaaS model can do the work for you, providing your team with the freedom to instead focus on legal strategy and client communication.

Benefits of Adopting IaaS for eDiscovery

The discovery process is arguably the most important part of constructing a legal case. It lays the foundation for building strategy and serves as the backbone of any future litigation, so getting it right is crucial. 

Discovery is also a tedious process, especially given the large amount of data available virtually. Your team must work to collect documentation from multiple locations and compile the information in a way that reveals important patterns.

However, an IaaS model can assist your team with every part of the eDiscovery process, including: 

  • Intuitive data collection
  • Faster data processing
  • Collaborative data review

1. Intuitive Data Collection

IaaS utilizes cloud-based data collection tools to gather information stored electronically in email systems, on file servers, and on virtual databases. It then intuitively stores the information on the IaaS platform with case-identifying tags, such as case numbers or client names, for later use.

2. Faster Data Processing

IaaS models process data by recognizing duplicate documents, filtering them, and indexing information into electronic case files that streamline the discovery review process. With IaaS, powerful computing resources can be quickly scaled to get through data processing and analytics significantly quicker than traditional solutions.. 

3. Collaborative Data Review

IaaS allows multiple users to review discovery documents at the same time via a hosted cloud-based platform. Internet connection and security clearance are all that is required for legal teams to collaborate from anywhere at any time.

Growing Your Offerings with IaaS for eDiscovery

IaaS supports efficient, secure, and scalable legal operations. Adopting IaaS to assist in the eDiscovery process increases team productivity while reducing costs. By leveraging the latest in infrastructure technology and tailoring it directly to legal industry needs, your firm can do more with less.

With an optimized eDiscovery workflow, your team can: 

  • Take on large-scale litigation cases, including class action suits
  • Manage constantly evolving data compliance regulations
  • Gain access to on-demand, scalable storage space
  • Avoid misplacing or misfiling documents due to human error or oversight
  • Protect your financial bottom line by skipping expensive hardware and IT investments
  • Delegate infrastructure hosting so you can focus on practicing the law

What to Look for When Choosing an IaaS Host

Many companies offer IaaS hosting services for legal firms. However, not all providers are created equal. When choosing an Infrastructure-as-a-Service provider, look for a host that offers a secure, scalable, and cost-efficient platform designed to meet your firm’s evolving needs.

IaaS solutions should offer robust infrastructure to support a variety of complex legal processes, from eDiscovery and litigation support to data management and document review. The company you go with should also ensure compliance, security, and seamless integration with your firm’s existing systems.

Before choosing an IaaS hosting service, consider these core features for your firm:

  • Scalable Data Hosting & Processing
  • Advanced Security & Compliance
  • Integration With eDiscovery & Legal Tools
  • Cost Efficiency & Flexibility
  • Robust Support Services

Scalable Data Hosting & Processing

A major benefit of using cloud-based IaaS is the ability to scale up your storage capacity and processing power when you are working on a large case. Unlike the limitations of physical hardware, the elastic nature and computing power of IaaS accommodate large volumes of eDiscovery data at fast processing speeds. 

Look for a company that will allow you to scale storage and processing options with your firm’s needs. From high-stakes litigation to regulatory compliance, the infrastructure host you choose should ensure rapid access and processing capabilities for every legal situation.

Advanced Security & Compliance

Security and compliance measures should be top priorities when selecting an IaaS partner. Request evidence of robust security features. Any platform you choose must also meet legal and regulatory secure compliance standards for data storage and handling. Some IaaS providers offer disaster recovery options to protect your eDiscovery data from being stolen or lost. Ask prospective hosts if they offer this capability. 

If your firm manages multiple cases simultaneously, you’ll want an IaaS tool that allows you to customize file access on a case-by-case or file-by-file basis to regulate who has access to confidential information. The IaaS partner you choose should leave you with the peace of mind to focus on legal matters, knowing that your data is securely managed.

Focus on seamless integration between the infrastructure you choose and existing eDiscovery platforms, managed review tools, and data analytics systems. When your IaaS works with the legal tools your team is already familiar with, it streamlines the entire litigation process. 

Find an IaaS that focuses on automation and process optimization to boost your firm’s operational efficiency while minimizing risks.

Cost Efficiency & Flexibility

One of the most appealing aspects of IaaS is its value-driven cost savings. IaaS eliminates upfront investments in hardware and IT maintenance expenses in favor of cloud-based solutions. Look for a provider that offers the flexibility of paying for storage as you go, and only for what your firm needs. This type of payment structure makes IaaS ideal for both small and large-scale cases and benefits firms of every size.

The flexibility of cloud-based data storage allows access to your data from any place with Internet capabilities, allowing your team to collaborate more easily. This ease of access also increases your workflow efficiency far beyond the traditional methods of storing data on devices or on an in-house network.

Robust Support Services

Your potential IaaS partner not only needs to have a strong, cloud-based platform, but they should also have expertise in legal data management. Their job is to ensure that your eDiscovery infrastructure is optimized for performance and availability whenever you need it. 

Inquire about technical support services before settling on an IaaS partner. Hire a partner who is backed by a team of experienced legal technicians providing 24/7 support. This will give your team confidence that when issues arise, they will be managed quickly and professionally to costly minimize work interruptions. 

 

Purpose Legal is an innovator of eDiscovery, document review, and legal tech services. Their diverse team of experienced technicians has collaborated with multinational corporations, law firms, and government entities throughout North America, the European Union, and India.

As experts in litigation support, Purpose Legal’s Core eDiscovery Services employ proven processes and robust technology to transform your toughest data challenges into manageable solutions. Streamline your organization’s workflow by reducing data complexity, time-to-fact processing, and the costs associated with the eDiscovery process. 

Experience 24/7 responsive, personalized service from Purpose Legal technicians, and rest secure knowing that your services have the ability to evolve with the changing needs of your organization.  Call today to schedule a consultation and get a head start on enhancing the efficiency of your firm. Let Purpose Legal handle the data details so your team can concentrate on what they do best.

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Purpose Legal’s automated redaction technology reduces manual administrative tasks by enabling bulk redactions across documents and spreadsheets, including the sensitive handling of personally identifiable information (PII).

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With the capability to process up to 900K documents per hour from any popular cloud storage solution, kickstart your review process quickly and efficiently.

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Automatically identify and redact sensitive information such as PII across documents, including native spreadsheets, with analytics, making the redaction process for public records requests straightforward and efficient.

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Our project management team and review attorneys have the deep experience needed to make sure you find what you need and produce what’s required to all parties completely and on time.

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Our project management team and review attorneys have the deep experience needed to make sure you find what you need and produce what’s required to all parties completely and on time.

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With Purpose’s technology, you can instantly identify critical concepts across millions of documents and quickly narrow a high-level analysis to a granular document review with comprehensive data visualizations and simple controls.

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We have managed over 30 significant second requests, covering high-profile cases, including pioneering the first Canadian second request. Our diverse group of experienced technologists, attorneys, paralegals, industry veterans, and project management specialists spans the country to ensure 24/7 coverage.

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Our team has decades of experience providing expert-level, customized, repeatable, and cost-effective solutions. We have a complete end-to-end chain of custody process, in which we document every step of every process, ensuring defensibility.

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We believe in identifying your desired outcome and matching you with the technology that best achieves your goals. Our suite of platforms is as diverse as the challenges you face. Our technology-prescriptive method allows us to consult and guide you toward the solutions that fit your unique needs, not the other way around.

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Ever wanted to experiment with a new platform without the overhead? Purpose Legal makes it possible. Trial new technologies on sample cases with our support, ensuring a risk-free exploration of what could be the next game-changer for your team. Use trial-based experiences to make data-driven decisions on which platforms and technologies work best for you—without the risk.

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From the latest in collection technology to hybrid managed services, we tailor our offerings to your in-house needs. Experience the freedom of choice, supported by professionals who know how to extract maximum value from each solution.
Step into a new reality with Purpose Legal, where your eDiscovery solutions are as adaptive and dynamic as your cases. Let’s redefine what it means to be supported in legal technology together.

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We’re not just providers; we’re partners in your tech journey. Purpose Legal offers a Swiss Army knife approach to eDiscovery, ensuring you have the right tools at the right time. Our technology-prescriptive method allows us to consult and guide you toward the solutions that fit your unique needs, not the other way around.

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We have no agenda. We have joined forces with our vetted partners to provide the best solutions for YOU, and we love them. But we don’t have any agenda to make you use their products. We look at each project holistically, and more importantly, we get to learn your goals and needs. That helps us build you a PERSONALIZED, prescriptive workflow.

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Everyone says that, we know. And every company has talented people, no doubt. We only hire dedicated people. Ambitious people. Helpful people. Honest people. GOOD people. Ask someone in the industry if they know someone from our leadership team. Not only will they likely know and have worked with these people, but they will tell you how kind, honest, and hardworking they are. Their reputations precede them. Our amazing crew attracts more of the same, and it overflows into every project we work on. We offer each other new perspectives, helping hands, laughs, and encouragement, and a happy team makes for better service, more innovative workflows, and stronger outcomes. We are here for each other, better poising us to be there for you.

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Corporate culture is not just about employee perks or office aesthetics. It’s an embodiment of values, beliefs, and practices that determine how a company interacts with everyone—employees, clients, and the community. In today’s world, it’s manifested prominently through ESG (Environmental, Social, and Governance) principles.

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We are steadfast believers that a diverse workforce is a competitive advantage. It leads to innovative solutions and ideas while boosting morale and productivity. When employees from different backgrounds and perspectives come together, they create a robust and versatile team. It’s not just about ticking a box; it’s about ensuring the best in terms of talent acquisition, retention, and performance.

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At Purpose Legal, the road to creating a purposeful corporate culture is paved with strategic planning. From garnering internal buy-in to ensuring candidate and client engagement, our focus is unwavering. We believe in the power of metrics to guide our strategies, always ensuring our diversity goals align with our broader company objectives.

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All Purpose Legal employees are background checked and security vetted before being able to work on client projects.

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Our holistic approach seamlessly integrates industry-leading expertise, innovative technologies, and repeatable, proven processes to deliver solutions that scale with your needs and drive measurable results.

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No two client matters are the same, and neither are our solutions. We create personalized, tech-prescriptive workflows tailored to achieve your goals, ensuring optimal efficiency, compliance, and accuracy.

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We craft workflows that optimize resource allocation, minimize cost, and ensure compliance with changing laws and regulations. You will benefit from our timely support and customized advice.

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We provide frequent reporting and actionable insights so you’re informed, empowered, and able to make data-driven decisions with confidence.

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Our team consists of self-declared “data nerds” who are passionate about adopting the latest technologies to deliver innovative solutions. Reputations built on honesty, professionalism, and hard work precede us in the industry. You’ll learn to trust and rely on us as an extension of your team.

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We are bullish on the power and possibilities of artificial intelligence. When appropriate, we’ll propose AI-driven workflows that deliver timely, satisfactory results on a cost-effective basis. The combination of our expert consultants and AI innovation ensures we’ll remain efficient, effective, and dependable. Our goal is to do more and better work faster with cost savings you’ll enjoy.

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